Room Reservation Policy
The rooms in LCH exist for the benefit of all LCH residents. For this reason, we ask that anyone reserving space in LCH follow the rules listed below:
Lauder College House residents have full access to Open Access Rooms at all times in accordance with the House’s room use policy and when not reserved. Common Rooms require a room reservation at least two business days in advance and Programming Spaces require a room reservation at least one week in advance. Residents can also reserve Open Access Rooms to be sure the space is available for their use during a specific date/time. All requests must be approved by the Office Staff. We ask you request a space for no more than 4 hours at a time. Only LCH Senior Staff will be allowed to make reoccuring reservation requests.
Non Lauder College House residents have access to Open Access Rooms, Common Rooms, and Programming Spaces in accordance with the House’s room use policy. These rooms exist for the benefit of the LCH residents; however, we also recognize that LCH is a member of both the University and West Philadelphia communities. Non-residents can reserve these spaces through the Google Form linked here: https://forms.gle/V7rGMzeskb9HDi9A8
Non Lauder College House residents can NOT request reoccuring reservations.
Room reservations are first-come, first-serve. Request must be approved by the House Office Staff. Residents can only reserve one space at a time. Reservations for Open Access and Common Spaces (listed below) must be made AT LEAST one business day prior to the scheduled event. Programming spaces (listed below) require a room reservation AT LEAST one week in advance.
No same-day requests will be approved.
Additionally, any request submitted after 4pm will not be processed until the following business day. This means any event submitted after 4pm on Friday will not be reviewed until Monday, if you wish to reserve a space for a time over the weekend, your request must have been received before 4pm on Friday.
Lauder College House reserves the right to cancel or deny a reservation request at any time. Please note that LCH staff and residents are given priority for room reservations. Use of our spaces requires the person or organization reserving the space to take full responsibility for the equipment in there. If any damage is made to the equipment, the person or organization reserving the space may be liable for any repairs or replacements.
- The reservation form can be found here.
- Log in with your Pennkey and password.
- Click the “Room Reservation” Tab
- Click “Add a Room Reservation”
- Complete the form and submit
You will be notified via email whether your request has been approved or declined. Same-day requests will be declined.
Those with approved reservations can gain access to the space at the Info Center.
The person submitting the reservation must be the person gaining access to the space at the Information Center, unless otherwise noted in the reservation request.
Open Access Rooms – these spaces are available for reservation but can also be used by Lauder College House residents on a first-come, first-served basis at times when they are not reserved. Residents can access these rooms at any time using their PennCards. Please be respectful to those who have reserved the space ahead of time. Non-LCH residents must submit reservation requests at least one business day in advance. Reservation requests submitted on Fridays after 4:00pm will not be processed until the following business day. Note that while the Reading Room and Wellness Rooms are available for reservation, these spaces should only be reserved when hosting group activities
- Practice Room 106
- Practice Room 107
- Group Study Room 108
- Group Study Room 109
- Reading Room
- Fitness Room (Room 763)
Common Rooms – these spaces require a room reservation request submitted at least two business days in advance. Reservation requests submitted on Fridays after 4:00pm will not be processed until the following Monday.
- Seminar Room 103
- Seminar Room 110
- Media Room
Programming Spaces – these spaces require a room reservation request submitted at least one week prior to the scheduled event. Reservation requests submitted on Fridays after 4:00pm will not be processed until the following Monday. The Lifted Lawn cannot be reserved through the website, it must be reserved directly throught the Lauder College House Office.
- Living Room
- Courtyard
Please note, as of 9/20/23, the Dining Pavilion will no longer be available for reservations, we are working on updating our room reservation system to reflect this change. Any Reservations placed for the Dining Pavilion will be rejected.
Common Space, Laundry & Kitchen Use
Masking is always an option for anyone who chooses to mask for any reason. The Penn community is encouraged to wear a mask (preferably a surgical mask, KN95/KF94, N95, or EHRS-recommended Aries mask as opposed to a single layer cloth mask), regardless of masking requirements, in the following situations:
- if, for any reason, you want to
- if you are not up-to-date on your COVID-19 vaccinations
- if you are personally at high risk
- if you are in frequent close contact with someone who is high risk
- if you have COVID symptoms
- if you test positive for COVID
- if you go to an airport
- if you have been exposed to someone with COVID
- if you live in an area with "substantial" or "high" spread of the virus (defined as 50 to 100, or 100 or more, respectively, new weekly cases per 100,000 people).
- The person submitting the reservation must be the person gaining access to the space at the Information Center, unless otherwise noted in the reservation request.
- The individual reserving the space is responsible for ensuring that the space is left in the same condition in which it was found at the start of the reservation.
- The individual reserving the space is responsible for providing their own cords and laptop/device to connect to projector and/or speakers.
- Dry erase boards must be cleaned by the conclusion of the reservation. Notes may not be saved on the dry erase boards.
- Trash and recycling must be removed and placed in appropriate receptacles by the end of the reservation.
- All personal items should be removed at the end of the reservation.
- Noise levels should comply with Quiet Hours. Courtesy Hours are in effect at all times.
- Rooms should not be left unattended during the reservation.
- In compliance with CHAS residential policies and procedures, alcohol is not permitted to be served at events in Lauder College House.
- In compliance with CHAS residential policies, some items are prohibited from Lauder College House events, including candles and incense. Special exceptions can be made through the House Office for religious or cultural observations.
- Non-spiked tents are permitted in outdoor green spaces. Spiking is not permitted unless approved by House Office.
- Laundry rooms are for resident use only; keep entrance door closed at all times. Non-residents found using House laundry rooms could be fined up to $250 or be banned from the House for the duration of the academic year.
- While on the Penn network, residents can monitor their laundry’s progress either in person or online by visiting the Wash Alert page for their House at this link)
- Remove all clothes from washers and dryers as soon as they are finished. Clothing left in machines may be removed by residents or staff. The House is not responsible for these items.
- Clothing left for an unreasonable amount of time (ten days or more) may be confiscated by the House and donated to charity.
For more information, see Residential Services Laundry Page.