Room Reservation Policy
The rooms in LCH exist for the benefit of all LCH residents. For this reason, we ask that anyone reserving space in LCH follow the rules listed below:
Lauder College House residents have full access to Open Access Rooms at all times in accordance with the House’s room use policy and when not reserved. Common Rooms require a room reservation at least two business days in advance and Programming Spaces require a room reservation at least one week in advance. Residents can also reserve Open Access Rooms to be sure the space is available for their use during a specific date/time. All requests must be approved by the Office Staff. We ask you request a space for no more than 4 hours at a time. Only LCH Senior Staff will be allowed to make reoccuring reservation requests.
Room reservations are first-come, first-serve. Request must be approved by the House Office Staff. Residents can only reserve one space at a time. Reservations for Open Access and Common Spaces (listed below) must be made AT LEAST one business day prior to the scheduled event. Programming spaces (listed below) require a room reservation AT LEAST one week in advance.
No same-day requests will be approved.
Additionally, any request submitted after 4pm will not be processed until the following business day. This means any event submitted after 4pm on Friday will not be reviewed until Monday, if you wish to reserve a space for a time over the weekend, your request must have been received before 4pm on Friday.
Lauder College House reserves the right to cancel or deny a reservation request at any time. Please note that LCH staff and residents are given priority for room reservations. Use of our spaces requires the person or organization reserving the space to take full responsibility for the equipment in there. If any damage is made to the equipment, the person or organization reserving the space may be liable for any repairs or replacements.
- Log into lauder.house.upenn.edu (this website)
- Select "Get Involved" and then "Room Reservations"
- Submit a Room Reservation request using the form.
You will be notified via email whether your request has been approved or declined. Same-day requests will be declined.
Those with approved reservations can gain access to the space at the Info Center.
The person submitting the reservation must be the person gaining access to the space at the Information Center, unless otherwise noted in the reservation request.
Open Access Rooms – these spaces are available for reservation but can also be used by Lauder College House residents on a first-come, first-served basis at times when they are not reserved. Residents can access these rooms at any time using their PennCards. Please be respectful to those who have reserved the space ahead of time. Non-LCH residents must submit reservation requests at least one business day in advance. Reservation requests submitted on Fridays after 4:00pm will not be processed until the following business day. Note that while the Reading Room and Wellness Rooms are available for reservation, these spaces should only be reserved when hosting group activities
- Practice Room 106
- Practice Room 107
- Group Study Room 108
- Group Study Room 109
- Reading Room
- Fitness Room (Room 763)
Common Rooms – these spaces require a room reservation request submitted at least two business days in advance. Reservation requests submitted on Fridays after 4:00pm will not be processed until the following Monday.
- Seminar Room 103
- Seminar Room 110
- Media Room
Programming Spaces – these spaces require a room reservation request submitted at least one week prior to the scheduled event. Reservation requests submitted on Fridays after 4:00pm will not be processed until the following Monday. The Lifted Lawn cannot be reserved through the website, it must be reserved directly throught the Lauder College House Office.
- Living Room
- Courtyard
Please note that the Dining Pavilion is no longer available for reservations.
Common Space, Laundry & Kitchen Use
- The person submitting the reservation must be the person gaining access to the space at the Information Center, unless otherwise noted in the reservation request.
- The individual reserving the space is responsible for ensuring that the space is left in the same condition in which it was found at the start of the reservation.
- The individual reserving the space is responsible for providing their own cords and laptop/device to connect to projector and/or speakers.
- Dry erase boards must be cleaned by the conclusion of the reservation. Notes may not be saved on the dry erase boards.
- Trash and recycling must be removed and placed in appropriate receptacles by the end of the reservation.
- All personal items should be removed at the end of the reservation.
- Noise levels should comply with Quiet Hours. Courtesy Hours are in effect at all times.
- Rooms should not be left unattended during the reservation.
- In compliance with CHAS residential policies and procedures, alcohol is not permitted to be served at events in Lauder College House.
- In compliance with CHAS residential policies, some items are prohibited from Lauder College House events, including candles and incense. Special exceptions can be made through the House Office for religious or cultural observations.
- Non-spiked tents are permitted in outdoor green spaces. Spiking is not permitted unless approved by House Office.
- Laundry rooms are for resident use only; keep entrance door closed at all times. Non-residents found using House laundry rooms could be fined up to $250 or be banned from the House for the duration of the academic year.
- While on the Penn network, residents can monitor their laundry’s progress either in person or online by visiting the Wash Alert page for their House at this link)
- Remove all clothes from washers and dryers as soon as they are finished. Clothing left in machines may be removed by residents or staff. The House is not responsible for these items.
- Clothing left for an unreasonable amount of time (ten days or more) may be confiscated by the House and donated to charity.
For more information, see Residential Services Laundry Page.