Room Reservation Policy
Room reservations are not available during the summer. Reservations will resume on August 14.
Hill College House residents have access to spaces in accordance with the House’s room use policies and hours.
Hill residents can reserve the Music Room(s), Club Lounge, Multipurpose Room, and Art Studio. Please visit the Spaces at Hill webpage for specifics around individual space use policies and expectations.
Reservations are honored on a first-come, first-served basis and are limited to a maximum of two (2) hours. Students or groups are limited to one (1) reservation per day.
Reservable spaces are not available between 11:00 PM and 8:00 AM in accordance with established community quiet hours.
Reservation requests must be submitted at least 2 business days in advance and are approved at the discretion of the Hill House Office.
All requests are reviewed during standard business hours only, Monday through Friday.
The Hill House Office reserves the right to approve or decline any reservation request and to modify reservations at its discretion to ensure compliance with policies and equitable access to the space.
Reservation forms can be found here.
You will be notified via email whether your request has been approved or declined. Those with approved reservations can gain access to the reserved space at the Info Center (at the entrance of the building).
The use of reservable space at Hill requires the person or organization reserving the space to take full responsibility for the equipment therein. If any damage to equipment occurs, the person or organization reserving the space may be liable for any repairs or replacement.
Use of reservable spaces at Hill College House is intended to foster community for Hill residents. As such, Hill residents and staff are given priority in terms of space use and room reservation privileges.
Non-Hill residents may rarely be permitted to reserve and use Hill spaces for occasions that merit exceptional use. To reserve a space, or to host a program or event in conjunction with Hill College House Staff, non-Hill residents must seek approval from the Hill College House Office by emailing hill@collegehouses.upenn.edu. Before submitting a request, non-Hill residents are expected to thoroughly familiarize themselves with the space use policies listed on this webpage and at Spaces at Hill. Any event that takes place in Hill must be open to Hill College House residents.
Reservation requests by non-Hill residents must be submitted at least two (2) weeks in advance and are approved at the discretion of the Hill House Office.
All requests are reviewed during standard business hours only, Monday through Friday.
The Hill House Office reserves the right to approve or decline any reservation request and to modify reservations at its discretion to ensure compliance with policies and equitable access to the space.
Non-Hill residents will be notified via email whether their request has been approved or declined. Those with approved reservations can gain access to the reserved space at the Info Center (at the entrance of the building).
The use of reservable space at Hill requires the person or organization reserving the space to take full responsibility for the equipment therein. If any damage to equipment occurs, the person or organization reserving the space may be liable for any repairs or replacement.
Space Use Guidelines:
- The person submitting the reservation must be the person gaining access to the reserved space at the Information Center unless otherwise noted in the reservation request.
- The individual reserving the space is responsible for ensuring that the reserved space is left in the same condition in which it was found at the start of the reservation.
- The individual reserving the space is responsible for providing their own cords and laptops/devices to connect to a projector and/or speakers.
- Dry-erase boards must be cleaned by the conclusion of the reservation. Notes may not be saved on the dry-erase boards.
- Trash and recycling must be removed and placed in appropriate receptacles by the end of the reservation.
- All personal items should be removed at the end of the reservation.
- Noise levels should comply with Quiet Hours. Courtesy Hours are in effect at all times.
- Rooms should not be left unattended during the reservation.
- In compliance with CHAS residential policies and procedures, alcohol is not permitted to be served at events in Hill College House.
- In compliance with CHAS residential policies, some items, including candles and incense, are prohibited. Special exceptions can be made through the House Office for religious or cultural observations.
Kitchen Use Guidelines:
- This space is available if there is no reservation. Monday – Friday, 9 AM – 5 PM.
- Trash and food waste should be discarded in the appropriate receptacle at the conclusion of the reservation. Waste should not be left in the sink.
- Solid food waste should not be poured down the drain.
- The kitchen should be cleaned at the conclusion of the reservation. The individual who reserved the space is responsible for ensuring the following:
- Stovetops and countertops are wiped down.
- Dishes, pots, pans, and utensils should be washed and dried. House-owned items should be put away, and personal belongings should be removed.
- If you use the dishwasher, you must wait until the end of the cycle to empty the dishwasher and put items away.
- Items should not be left on the counter to dry.
- All belongings should be removed at the conclusion of the reservation.
- Health and Safety precautions should be taken at all times when using the kitchen- do not leave the oven or microwave on and unattended.
- Items in the refrigerator/freezer should be labeled with the name, date, and event associated with their owner. Anything not labeled or claimed will be discarded.
Entrance and Entry
Daily Entry for Residents:
- Residents of Hill can enter and exit the building 24/7 during the regular school year (excludes winter and summer break)
- Residents will be required to type their 4-digit PAC numbers on a keypad at the gate and then scan their Penn Card in order to enter.
- During peak dining hall hours (11 am-1 pm, 5 pm-7 pm), residents will be required only to scan their Penn Card and will not be required to enter their PAC number; at these times, an extra member of the security team is present to monitor building entrance.
Daily Entry for Non-Residents with Penn Cards:
- Non-Hill residents with Penn Cards (residents of other College House, Penn faculty and staff, off-campus residents) can enter the building between 6 am and 2 am. Penn Cards of non-residents will not allow entry between 2 am and 6 am.
- During regular hours, any Penn Cardholder will be required to enter their 4-digit PAC and scan their Penn Card to enter Hill; from 11 am-1 pm and 5 pm-7 pm during peak dining hall hours, they will only need to scan their Penn Card to enter.
Entry for non-Penn-Affiliated Guests:
- Only Hill Residents can sign guests into Hill.
- Guests must present a physical photo ID (no pictures or copies of IDs) at the Information Center (located on the right-hand side as soon as you walk into the building). The resident accompanying the guest must present their Penn Card and sign the guest in with the staff member at the Information Desk. This registration procedure must be followed each time a guest enters the building.
- After registering their guests at the Information Center, the resident will enter the building as usual with their PAC and scanning of their Penn Card; the guest will be permitted to enter through the side door.
- Residents must accompany their guests at all times. Guests should also carry their photo IDs at all times as the security team reserves the right to request to verify their ID at any time they are in the building.
- Residents can only check-in four guests at a time. For more than four guests, a staff member or RAGA on duty will need to be notified and approve the guests before they are granted entry.
- For guests who will need repeated access over a period of 1-3 days (for example, overnight guests), there are special guest pass systems that exist so that the resident will not have to check the guest in every time they enter. Special guest passes are distributed at the Information Center. Residents will still need to accompany their guests at all times and the guest should always have a valid photo ID on hand.
Entry for Events, Large Groups, and Room Reservations:
- In order to gain access to rooms in Hill, the room must be reserved ahead of time.
- Go to the Information Center. If you have reserved the room, your name should be on the access list. You will be required to present your Penn Card so that the staff at the information desk can load access to the room onto the card.
- Only the event coordinator (the person who reserved the space) can get access to the room with their Penn Card. Other members of the group will need to be let into space by the event coordinator.
Temporary Cards:
- If a resident misplaces their Penn Card, they will need to go to the Information Desk to receive a Temporary Card to get access to the building, their room, and other spaces at Hill.
- At the Information Desk, the resident will need to give their name to the staff member on duty and enter their 4-digit PAC number; their identity will be verified based on their picture in the online Penn Card system before a temporary card is granted.
- The temporary card will only provide access for 24-hours; after retrieving their Penn Card, the resident should return to the Information Desk with both the temporary card and their Penn Card in order to check the temporary card back in.
- Residents can get up to 10 temporary cards before any fees are accrued; after the 10th temporary card, there will be a $35 fee.
- If a Penn Card is permanently lost, residents will need to get a new one. New Penn Cards can be obtained at the Penn Card office located on the second floor of the bookstore (3601 Walnut St). The first replacement card costs $20; additional replacement cards each cost $30.
Metered Parking
34th Street between Chestnut and Sansom, East Side + Chestnut St. between 34th and 33rd, South Side
Location/Entrance into the Building
Hill College House is located at 3333 Walnut Street, Philadelphia, PA, 19104. It is a red/brown brick building with a lot of windows.
Once you park, the entrance to Hill College House is across a small bridge/walkway that leads to the main door. The Hill Information Center is immediately accessible upon entry.
Collection/Charity Boxes & Donation Policy
- You must receive approval from the House Director or House Coordinator at least two weeks prior to the collection.
- Charity drives and collection boxes are reviewed on a first-come, first-served basis.
- Collection boxes must be clearly labeled and be large enough to hold the items requested, but not so big as to create a blockage.
- Only one collection/charity event may take place in Hill at a time.
- Hill reserves the right to cancel or deny a collection box/charity request at any time.
- Collections may last no longer than two weeks but may be approved for shorter times than two weeks.
- Collection boxes must be checked daily to ensure no overabundance and removed on the agreed-upon date.